Instructions for Customers. How to sign up for EasyStaff and start collaboration with freelancers

EasyStaff is your helping hand in hiring a team of online experts globally. Your business does not have to waste time & effort on individual Freelancer Agreements and closing documents for each and every freelancer. Our Service will do it all for you.

Below please find a step-wise instruction: how to start working with EasyStaff.

To create it, go to the main page, click on Sign up for free or go here. A window appears. Specify your email.

A confirmation link will drop into your inbox. Click on it. A window opens for you to enter a new password.

Once you set your password, your personal page appears. It lacks your details, so the system does not categorize you as a customer. You will have to specify this. Click on Edit:

The Edit window opens. Go to the type field, open the drop-down menu, and select customer to assign the Customer role. Choose your language of communication in the Language field. Enter your contact phone number in the Phone number field. If so required, we will contact you through a messenger.

Once your details are filled, the personal page will show the customer-oriented menu. Click on the Companies tab where you can add your business. To add it, click Add New in the upper right corner.

A dialog appears with special fields for company details. Please enter them carefully and check the information. Otherwise, you will be unable to enter the agreement.

Once all the fields are filled in, click Save. Go to your email inbox for a message from EasyStaff to sign the Agreement using Eversign.

Click on View & sign to open the Agreement for reading. The default language is English. If needed, request a Russian copy. To request a second version in Russian, contact the support team in an online chat or by email. This will not present a problem for closing documents. Thus, an invoice is a source document to confirm and recognize a revenue for those who work with a foreign company.

There is the Sign button at the bottom of the page. Click it to proceed.

The next window appears for you to select a signature variant or to upload your own.

The Agreement text is available on your personal page in the read only format. To find it, go to the Companies tab. You will see the Agreement attached near the bottom among Financial data.

You need some funds on your account with us to be able launch your collaboration with freelancers. To replenish your account, go to the Operations tab (on your personal page) and click Add New.

A window opens. Select your company, the amount, and currency.

A window for bank card details appears. Enter the card number, ‘valid through' month, your surname and first name, and the CVV/CVC code. Confirm the operation to replenish the account with EasyStaff. You can add funds from your settlement accounts. To do this, contact our support team in the online chat or by email.

Open your personal page and go to the User tab. Click Add New.

In the opened window you should select your company, ‘freelancer’ type, and enter the freelancer’s name, surname, email, as well as the phone number and language. Check the relevant flag, if you want to transfer the intellectual Property rights.

In the next window, you can make sure if you have filled in the fields correctly and checked the intellectual Property transfer.

Now's the time to invite the freelancer. S/he will fill in the freelancer profile with their address, citizenship, and payment details. Once all the data is filled in, the freelancer can receive funds to a Mastercard or Visa card, through PayPal, to a bank account, or to receive cryptocurrency to the wallet.

If you have checked intellectual Property transfer, the freelancer will get an email prompting to sign a document issued by the Eversign service.

The IP section of a personal profile contains the list of the freelancers who have signed the intellectual property transfer agreement.

To create a Task, go to the Tasks tab. Once there, the default sub-tab is Active. Click Add New on this sub-tab.

A window appears for you to name your task, describe it in detail, set a deadline, and specify the amount due.

To assign this task to a freelancer, click on Send to freelancer.

Presently, the task status switches to Sent to FL (sent to the freelancer). As soon as the freelancer accepts the taks, the status switches to Accepted FL (accepted by the freelancer).

The Activity tab is there for your communication with the freelancer.

When the freelancer completes the task, the status switches to Sent to cust (sent to the customer). Click on Accept the job to accept the completed task. Otherwise, click on Cancel the job to refuse the completed task. Please explain to the contributor what to adjust or correct.

Once you accept the completed task, the Service withdraws the specified amount (agreed on with the freelancer) from your account with EasyStaff.

The system will generate invoices containing: the details of the Parties, the amount agreed upon, and other information about the task. In Russia, invoices from non-resident businesses are regarded as Delivery and Acceptance Certificates, thus, tax authorities definitely accept such invoices.

To view your Invoices, go to the Operations tab and click on Charge—the tab with the withdrawals.

There is another option: you can download your Invoices over a specified period. Go to the Batch Invoices tab with compiled batches of your Invoices and click on Add new.