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AP Invoice Processing

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Automated invoice processing

Every business that deals with suppliers needs an up to date accounts payable invoice processing system that satisfies payees. If your firm relies on other businesses for its supplies or services, you owe to it them to review and approve invoices as quickly as possible so they get paid in a timely manner. The best way to simplify this tedious process is with automation technology.

The Accounts Payable Department can make or break a company’s reputation, which alone is a good enough reason to use an automated solution for your invoice processing. Think of how much easier it will be for your accountants to focus on other things besides the tiring work involved with traditional paper invoices. The direction many successful businesses are going is clearly toward automation since it cuts costs and is eco-friendlier since it’s a paperless solution.

AP invoice processing used to involve much more work due to the multiple errors that could occur in any given batch. Sometimes in the old days during periods of heavy invoices the paperwork didn’t get filled out properly as accountants were in a rush to get through piles of invoices. With our platform it’s much easier to check and approve invoices digitally.

Our reviews:
Kirill Antoshin
02.06.2019
CEO, Myrentacar
I'm working with EasyStaff more than 1 year. There weren't neither delays nor mistakes. All is exactly and is in the time. Sometimes guys give me useful advices about corporate finance.
Mira Semenova
07.05.2019
Chief of electronic payments department, inDriver
Together with EasyStaff we open new markets fast and easy! It's pleasant to get individual approach and quality solution of any question. Happy to be on the one wave.
Anna Prokopenkova
25.04.2019
Account Director, Adv.Cake
EasyStaff - service, which helps to automate payment process for our customers. It is doing this operatively, quality and much more cheaper than competitors.

Advantages

A LOT OF BORDERLESS PAYMENT GATES

Easystaff makes AP easy and take out workload by up to 85%. Less AP resources can scale up payment system now for any business level and need.

LOW TRANSACTION COSTS

Make payouts to your publishers, affiliates, developers, and others monthly with a low transaction fee. We have made it essential for both businesses and suppliers to value our solution.

INVOICES

The complete automated invoice solution is provided for any business cycle. We help you to stay closer to your supplier and get invoices approved, paid, and reconciled in time.

WEB-INTERFACE AND API

Easystaff provides automated system for task creation and management with high security for any API calls. Full featured API integration is what we are proud about.

For Whom
IT DEVELOPERS
With remote staff or distributed teams
ACCOUNTING SERVICES
Who need to optimize costs or suggest best solution for own clients.
WEB-STUDIOS AND INTERNET-MARKETING AGENCIES
For any remote jobs
CPA/CPC NETWORKS
To pay your web-masters
PUBLISHERS AND CONTENT-PROVIDERS
To pay authors

Invoice management system allows you to

  • keep profiles on each supplier for easy reference
  • access all invoice information from a user-friendly dashboard
  • set payment method for each supplier
  • view balance and other account information on one screen
  • approve invoices and prepare for our mass payment
  • communicate with suppliers through email

The beauty of this system is after you’ve paid us once we take care of paying each of your suppliers through our mass payment system. You’ll have more control over making sure each account has an accurate status compared with the traditional paper method, in which invoices could get lost, stolen or damaged. The odds of missing invoices are greatly reduced when you have an easy way to manage profiles in the cloud.

Invoice processing steps

1. We sign a B2B contract with your firm, which will include your selection of services

2. Use our system tools to set mass payment options

3. Wire us your blanket payment that covers all payouts and receive invoices for accounting

4. Based on your selected payment methods, our mass payment system sends payments to each payee

We are a European legal entity based in the UK and provide global payment services so that it’s easier to work with different companies around the world.
As part of our invoice processing solutions, we are able able to transfer IP-rights through acts signed with Adobe Sign.

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Invoice Import

Using a cloud-based AP invoice processing system makes it easy to import invoices to your accounting software. The process has minimal steps and is another way to save time on managing invoices. Instead of manually inputting each piece of information in your accounting software, you will have all the relevant data seamlessly transferred electronically. Your accountants and assistants will have more time to concentrate on research and analysis to issue higher quality financial statements and forecasts.

Efficient Approvals

When you work with our invoice processing system you should have a much easier time at reviewing and approving invoices. Everything you need to know about the payment, for example, can be found on one screen with tools to access the information.

Instead of trying to figure out what might be difficult to read handwriting, you can clearly see the relevant profile and payment information to make an accurate decision more quickly. Digital documentation is more securely backed up and easier to access, whereas physical documents have always posed access issues since paper files can get mixed up, stolen, lost or destroyed.

Automated Supplier Communications

You’ll be able to keep in closer touch with your suppliers with our invoice processing solutions. We provide the tools for you to store contact information in profiles so that any supplier’s information is at your fingertips. You won’t have to worry about missing business cards or spending time going through books or lists to get contact information.

Our accounts payable invoice processing system allows you to send payment remittance through various payment methods and payment notifications directly to the supplier through email. The easier it is for you to stay in touch with your suppliers, the better the quality of your business relationship will be.

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Amazing simple payments to contractors over the world with invoices

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