- Receive an invoice
- Pay via bank details:
SEPA/SWIFT transfer in EUR
SWIFT transfer in USD
ACH transfer (US only) - Pay by business card
Please note before paying
You can only use this guide if you are a legal entity
We only accept payments from companies or private entrepreneurs with a business status indicated on the invoice as the customer. We do not accept payments from individuals and companies from high-risk countries.
Our company is the recipient
You send money according to an invoice issued from EasyStaff LP to the EasyStaff LP account. The freelancer or EasyStaff Invoice service should not be indicated in the payment, otherwise it may confuse the bank and the payment may be lost or rejected. Do not mention your freelancer’s name/”EasyStaff Invoice” in the bank details when making a payment.
The transfer should be made to EasyStaff LP only, which is shown as the recipient in the invoice:
Company name: EasyStaff LP
Сode (reg. number): SL036041
Address: 5 South Charlotte Street, Edinburgh EH2 4AN, Scotland, United Kingdom
Specify the invoice number
In order for us to know exactly who the transfer is intended to, we kindly ask you to specify the invoice number in the payment details. For regular payments, be sure to change your invoice number each time you make a new transfer. If you want to add any other information, we kindly ask you to put the invoice number (in the ‘Invoice EST-00000′ format) first as the payment description field is usually digit-limited.
Provide the payment confirmation document
After making the payment, you need to send a payment document to your freelancer to confirm the transfer. The document should have the following data: amount, date of payment, sender details, recipient details.
If you use Mercury or payment services such as TransferWise, Melio, Bills.com, etc., we will not see the sender and the purpose of the payment when we receive it. But you can attach a payment confirmation document to the invoice. This way we can identify the sender and the payment faster.
Do not mix bank account details
Pay attention to the currency of sending and the currency of the recipient’s account. If you send dollars to a euro account, the bank will reject the payment, and it will be returned to your account (it might take up to 1 month or more). In the best case, the bank may accept the payment, but will automatically convert it at its internal (most often unfavorable) rate.
You should never mix bank account details for different payment methods while filling in the data. For example, do not fill in ACH Routing number if you are paying via SWIFT or SEPA.
When a payment can be returned?
- There was a mistake in the bank account details or in the payment currency. In this case, the payment will not reach our account and will be returned to the sender. You can request an Enquiry at your bank, which will investigate where the money is
- On our initiative if:
– the payment came from an individual
– the sender’s legal status is not confirmed
– payment did not come from the company indicated in the invoice
– the amount received is less than the invoice and the freelancer refuses to accept it
Receive an invoice
1. Your freelancer will add your company as a customer. Please, provide the following details for them:
- Сompany name
- Сompany VAT ID, Tax № or Registration №
- Сompany country
- Сompany address
- Contact person name
- Contact email
- Contact phone number
2. Receive an invoice to your email
Example of the invoice
3. You can pay by bank details or pay by business card
Pay in EUR by SEPA or SWIFT
Use these bank details for making EUR transfers only.
SEPA is a single zone for Euro payments.
List of countries where SEPA is used:
Andorra, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Gibraltar, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Slovakia, Slovenia, Spain, Sweden, Switzerland, United Kingdom.
SWIFT can be used by legal entities from almost any country.
As a rule, SEPA transfer is cheaper and faster than SWIFT
Time of a SEPA transfer to the recipient’s account: 1−3 business days
Time of a SWIFT transfer to the recipient’s account: 3−5 business days, in some cases it might take up to 7 days
Bank details for SEPA/SWIFT EUR payment:
| Beneficiary | EasyStaff LP |
| Beneficiary’s address | 5 South Charlotte Street, Edinburgh, Scotland, EH2 4AN, United Kingdom |
| Account/IBAN | GB51CMFX23016032167875 |
| SWIFT/BIC | CMFXGB2LXXX |
| Bank name | Cambridge Mercantile Corp. (UK) Limited |
| Bank address | 4th Floor, 8−10 Moorgate, London, EC2R 6DA, UK |
| Reference/Details | Invoice EST-[invoice number] |
1. Filling in the bank details (in this interface you must specify the country of the bank — the UK)
Example of filling in the fields when sending a SEPA/SWIFT payment.
In different banks and interfaces the fields to be filled in are different, the key is to read the prompts carefully and fill them in
2. Filling in the data about the recipient — EasyStaff LP (recipient’s country — United Kingdom)
3. Filling in the transfer amount and the purpose of the payment
Please note: In order for us to know who the transfer is intended to, we kindly ask you to specify the invoice number that you are paying. For regular payments, be sure to change your invoice number each time you make a new transfer. If you want to add any other information, we kindly ask you to put the invoice number (in the ‘Invoice EST-XXXXX’ format) first as the payment description field is usually digit-limited.
Your bank may charge a fee for a SWIFT transfer. When money is in transit, correspondent banks may also charge additional payment processing fees.
There are basically 3 variants of SWIFT-transfers:
OUR – the sender pays all commissions
SHA – the sender pays only his bank’s commission and the recipient covers all other expenses
BEN – the recipient pays all expenses
Please choose OUR to make sure your bank will cover any fees associated with the payment so that we can receive the full amount of your transfer. This is called an “OUR” SWIFT transfer.
If we receive the amount of money that is different from the amount in the invoice, we will have to make a new invoice with the amount that we have received.
If you need more information, please contact us on start@easystaff.io and we will give you more details.
Pay in USD by SWIFT
Use these bank details for making USD transfers only.
A company from almost any country can send us a USD payment via SWIFT.
SWIFT works all over the world.
Time of a SWIFT transfer to the recipient’s account: 3-5 business days, in some cases it might take up to 7 business days
Bank details for SWIFT (USD) payment:
| Beneficiary | EasyStaff LP |
| Beneficiary’s address | 5 South Charlotte Street, Edinburgh, Scotland, EH2 4AN, United Kingdom |
| Account/IBAN | 20000044952554 |
| SWIFT/BIC | CHASUS33 |
| Bank name | JPMorgan Chase Bank |
| Bank address | 270 Park Ave, New York, NY 10 017, US |
| Reference/Details | Invoice EST-[invoice number] |
1. Example of filling in the fields when sending a USD SWIFT payment
In different banks and interfaces the fields to be filled in are different, the key is to read the prompts carefully and fill them in
Filling in the bank details (in this interface you must specify the country of the bank – USA)
2. Filling in the data about the recipient — EasyStaff LP (recipient’s country — United Kingdom)
3. Filling in the transfer amount and the purpose of the payment
Please note: In order for us to know who the transfer is intended to, we kindly ask you to specify the invoice number that you are paying. For regular payments, be sure to change your invoice number each time you make a new transfer. If you want to add any other information, we kindly ask you to put the invoice number (in the ‘Invoice EST-0000’ format) first as the payment description field is usually digit-limited.
Your bank may charge a fee for a SWIFT transfer. When money is in transit, correspondent banks may also charge additional payment processing fees.
There are basically 3 variants of SWIFT-transfers:
OUR – the sender pays all commissions
SHA – the sender pays only his bank’s commission and the recipient covers all other expenses
BEN – the recipient pays all expenses
Please choose OUR to make sure your bank will cover any fees associated with the payment so that we can receive the full amount of your transfer. This is called an “OUR” SWIFT transfer.
If we receive the amount of money that is different from the amount in the invoice, we will have to make a new invoice with the amount that we have received.
If you need more information, please contact us on start@easystaff.io and we will give you more details.
Pay in USD by ACH
ACH is a popular type of money transfer in the USA through a special electronic network between American banks.
This method is suitable for companies that have a bank account in the United States.
ACH transfers can be made only in USD.
Time of a ACH transfer to the recipient’s account: 1-3 business days
Bank details for ACH (USD) payment:
| Beneficiary | EasyStaff LP |
| Beneficiary’s address | 5 South Charlotte Street, Edinburgh, Scotland, EH2 4AN, United Kingdom |
| Account/IBAN | 20000044952554 |
| ACH routing | 028 000 024 |
| Account type | Checking |
| Bank name | JPMorgan Chase Bank |
| Bank address | 270 Park Ave, New York, NY 10 017, US |
| Reference/Details | Invoice EST-[invoice number] |
1. Example of filling in the fields when sending a USD SWIFT payment
In different banks and interfaces the fields to be filled in are different, the key is to read the prompts carefully and fill them in
Filling in the bank details (in this interface you must specify the country of the bank – USA)
2. Filling in the data about the recipient — EasyStaff LP (recipient’s country — United Kingdom)
3. Filling in the transfer amount and the purpose of the payment
Please note: In order for us to know who the transfer is intended to, we kindly ask you to specify the invoice number that you are paying. For regular payments, be sure to change your invoice number each time you make a new transfer. If you want to add any other information, we kindly ask you to put the invoice number (in the ‘Invoice EST-0000’ format) first as the payment description field is usually digit-limited.
Pay by business card
1. Click on the payment link
2. Proceed to payment and provide the following information:
Card information – your business card details
Cardholder name – name that’s written on a business card (it should include your company name)
Cardholder email – your email address
Then click on the Pay button to confirm the transaction.
Please note: you must pay from a card that has a name of your company on it. If we receive a payment from a personal bank card, we will contact you for clarification and may initiate a refund.
Things to notice:
1. There is a limit on the number of daily transfers from one bank card — no more than 3 transfers per day
2. You can pay from 10 EUR/USD to 3000 EUR/USD in one payment
3. You do not pay the service fee as a customer
4. Your freelancer pays an extra fee if you make a card payment
Hello, our company requires a dual signature of all payments. Does your platform support this? If so, could you please describe the process.
Thanks
Thank you for your question!
Could you please clarify what exactly you mean by a “dual signature” for payments?
If possible, please share an example of the process or document you’re referring to.
At the moment, we provide only a tax invoice for payments.
If needed, we can additionally sign a service delivery act and a work specification/statement of work (after approval).
However, it sounds like you might need something more specific, so any additional details or examples would be helpful.
Looking forward to your reply!
You can contact us in any convenient way:
— Email: help@easystaff.io
— Telegram: @easystaff_help_bot
— Website chat