To systematize the work with content in the team, it is important to create common online resources and knowledge bases. By storing all documentation and guides in one place, team members can quickly access what they need instead of waiting for colleagues to respond (especially if they are in a different time zone). Systematized and accessible information simplifies collaboration and reduces the need for constant coordination of employees: everyone can work at the most familiar rhythm and, most importantly, autonomously.
Key digital resources that might be interesting for you:
- Trello, a cloud-based project management service.
Tasks are presented as cards on whiteboards. Each card contains subtasks, attachments and comments. The boards are divided into columns showing the different stages of the process;
- Asana is a mobile and web application. Each project contains tasks, subtasks and deadlines. In Asana, you can work in boards or lists for a more flexible display of work steps. There is also a calendar to track deadlines and the ability to set responsibilities between tasks;
- Jira is a specialized process tracking software.
This resource is designed for project management in the IT industry. It uses stories, tasks and epics to organize work: plan and track progress, as well as analytics and reports to evaluate performance;
- Notion is a notes service with additional features.
Provides a flexible tool based on artificial intelligence, used as a database to organize projects. Tasks can be presented as pages with different blocks: lists, tables, calendars and others. There is the possibility of real-time teamwork, sharing comments and files.
Each of these tools offers such unique features as flexibility, visualization, task tracking, integration with other tools and applications. They can be used to make projects available to all participants at any stage of realization with all changes.